One of the tasks I perform in mail regularly is mindless filing of messages I get copied on – things I need to know about and have on file, but don’t need to respond to myself. Drilling down through folder hierarchies wastes an inordinate amount of time. The things that these mails have in common is that they come in frightening regularity and are easily identified through specific keywords.
What I would love is some way to train my mail (by using matching keywords in the subject, sender or body) to suggest folders where that mail could be filed. That way when I’m looking at a message, in the toolbar will be 2 or 3 possible places where this message should live. Simply clicking the folder name will file it away.
Is this a pipe dream? Or something that already exists?
You can with Office 2010 under “Rules” you can select messages with keywords or/and from certain addresses etc to be flagged and/or placed in a folder automatically.
neat. We use Groupwise unfortunately. I’ll check out Outlook 2011 though and see how manageable the rules will be.